Organizing events calls for a good deal of versatility – apart from conferences and summits, there are many other types of events out there which require careful thought and skill to pull off. Even though there are thousands of parties thrown for whatever occasion, a well-organized party planner can be worth their weight in gold. Taking care of a party and its guests is somewhat different than other events – it’s often more intimate, informal and it’s all about everyone having a good time.
Things going wrong at the event – what to look out for
In the ocean of things to take care of as an event planner, you can imagine that there are hundreds of situations for things to go awry. An attempt to compile an exhaustive list of problems you may face would probably take weeks to finish, but there are indeed some patterns that you can see repeated over and over again. That’s sort of the essence of the job – far more things go wrong than they ever go right. Your job as the organizer is to constantly improve the way you handle obstacles and mishaps.
Sometimes an event provides a much better experience for your attendees if instead of setting it in a large conference hall, you invite them to an enchanting, spacious outdoor spot. It helps people feel more comfortable and less formal, making for cherishable moments at your event. However, there are also pitfalls to watch out for, as outdoor activities can be very easily spoiled and need taking care of a number of details that might turn out to have a vital importance in the end. In short, these are some of the points to bear in mind when you decide to ditch the usual venue and go for the al fresco:
Being in the events industry is by no means a routine job. To stay ahead of the game, you’ll need to display a lot of creative skills. It’s required to come up with new engaging ideas for each event that you run, so it’s necessary to keep your finger on the pulse of what the industry’s up to.
It’s natural that the creative flow isn’t always there in your mind, and event the most experienced professionals face the moments when they need some external sources of inspiration. Indeed, there are a few ways in which you can help your brain get on the right vibes to wow your attendees.
As your event is approaching, the key thing is to create this buzz around it that makes everyone talk about it. There are, indeed, scores of ways to do it well and keep it going – that’s when we all reach out to marketing specialists. But any professional also needs to have a pretty good idea about things that matter to your attendees, as this also should influence the way you create your events.
Greenhosue gas emission has been the talk of the town for a while now and as a result, being green is the demand that’s here to stay in the event industry. Apart from hundreds of events focused on sustainability and environment-friendly solutions in tens of industries, the general tendency now is that your event should go green. Here are a few things to do if you want to express your concern about our planet’s condition.
An event planner is the person who will take care of all these minute details we can’t get our heads around. It’s a complex, stressful, but also a very rewarding job. It also takes some excellent skills and experience to throw the best parties or top-class conferences for senior-lever delegates. What is it then about event profs that lets them handle the job? What does it take to organize unforgettable experiences for each and every guest of an event? This list enumerates the key characteristics of an event planner we’d all want to hire for our wedding, company meeting or a conference:
There is no shortcut when it comes to event organization. This will always require checking off hundreds of bigger and smaller points on your to-do lists. There are, however, a lot of things that are unchangeable – you’ll always have them on your list, whether you’re running a meetup for a local community or a high-profile finance summit. They need to be thought over and determined before you start talking to the vendors that you’ll work with.
The steps below will in practice unfold into another sub-lists with further details to take care of. Nevertheless, use this mini-guide when you’re about to start with your new project and are in two minds about the essentials.
With all the different types of events, there are a few common things we all count on while participating. One of the most prominent ones, the very purpose for many to consider attending a conference or meetup is networking. There’s always been a lot of talk about the subject, as reactions to it are as different as people’s personalities. It’s of little doubt, however, that networking is the of fundamental importance and while at an event, you should try to make much use of it.
For some people, the idea of getting together with as many fellow participants as possible is what gives them the thrills. For others, the shy ones, it’s as unpleasant as it gets. Some just want to do their business and see hard numbers, some are there getting valuable feedback from people in-the-know. So, how to do the networking right? What should you get out of it?